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BYLAWS *
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DODGE
COUNTY FORAGE COUNCIL
ARTICLE
I. Membership
Standing SECTION
1:
A member of agribusiness shall be considered in good standing
providing current fiscal-year dues have been paid as set by actions of the
Board of Directors. The
fiscal year shall be January 1 through December 31. SECTION
2:
A member in good standing may hold office; attend and vote at
annual business meetings. One
person will represent each agribusiness group membership.
Those persons will have the same privileges as individual members.
SECTION
3:
A member who is delinquent in dues for a period of three (3) months
or more after the date dues are due shall have no voting privileges.
If delinquency shall be for a period of six (6) months, the member
shall be dropped from membership.
ARTICLE
II. Dues The Council has the authority to collect from its
members annual dues for the purposes of financing the activities of the
Council. A schedule of such
dues shall be recommended by the Board of Directors.
Any changes in the annual dues schedule shall be announced by the
Board of Directors at least three (3) months prior to the start of the
fiscal year in which they are to become effective.
Any change in annual dues must be approved by the majority of
members attending the Annual Meeting.
ARTICLE
III. Election
of Officers SECTION 1: The Board of Directors shall consist of nine
(9) members. Six (6) of the
Directors shall be farmers and three (3) shall represent agribusiness.
Directors shall serve no more than three (3) successive terms.
Each member of the Board of Directors shall be elected for three
(3) years. The Dodge County UW-Extension Agriculture
Agent shall serve as the Secretary. The
Secretary will be a non-voting member of the Board of Directors appointed
annually by the Board of Directors and approved by the membership at the
Annual Meeting. SECTION 2: The Directors shall be elected at the Annual
Meeting. SECTION 3: The Nominating Committee shall annually
prepare a slate of two (2) nominees for Director.
The Committee shall nominate a minimum of two (2) candidates for
each director position. SECTION 4: The Officers shall be elected annually by the
Board of Directors at the time of the Annual Business Meeting.
SECTION 5: In the case of retirement, death or
resignation of a member of the Board of Directors, the vacancy shall be
filled by election at the next Annual Meeting to fill the unexpired term.
In the case where the retirement, death or resignation is an
officer, that Office shall be filled by vote of the Board of Directors at
the Board of Directors Meeting following the retirement, death or
resignation. ARTICLE
IV. Duties
of Officials SECTION 1: The Board of Directors shall be responsible
for formulating and executing all policies of the Council in accordance
with the stated objectives and such other direction as will best serve the
interest of the Council. SECTION 2: a. The President of the council shall preside at the
meetings of the Board of Directors. b. The President shall preside at the Annual Business
Meeting and be responsible for the executive actions in carrying out the
policy designed by the Board of Directors.
The President may delegate such responsibilities, within such
limits as may be set by the Board to other Officers or to Committees.
SECTION 3: The Vice President shall preside at the
meetings of the Board of Directors and of the Executive Committee in the
absence of the President. The
Vice President shall perform other duties as designated by the President.
SECTION 4: The Secretary shall keep all records of the
Council and perform all secretarial duties concerned with the Council. He shall be authorized to employ clerical assistance as
needed to carry out the office of Secretary of the Council, subject to the
approval of the Board of Directors. SECTION 5: The Treasurer shall collect and account for all funds collected and expended by the Council. He shall be authorized to expend funds as needed to operate the office of Treasurer of the Council, subject to the approval of the Board of Directors. Monetary accounts of the Council require that the Treasurer and Vice President are authorized access to those accounts. ARTICLE
V. Committee
Duties SECTION 1: a. The Membership Committee shall submit recommendations for
membership dues to the Board of Directors at least four (4) months prior
to January 1 every year. b. The Membership Committee shall be responsible for
individual and agribusiness membership renewals, as well as seek new
members. SECTION 2: a. The Activities Committee shall plan and execute at least
one Annual Meeting. b. The Activities Committee shall plan and execute at least
one tour to emphasize new practices in forage production, utilization
and/or marketing. SECTION 3: a. The Research Committee shall identify basic and applied
research needs for forage production, utilization and/or marketing in the
County. b. This Committee shall inform the Dodge County Forage
Council members at the Annual Meeting of current research activities in
the County. SECTION 4: a. The Awards Committee shall develop awards to be presented
at the Annual Meeting to identify outstanding forage producers and forage
agribusiness-persons. b. The Awards Committee shall continue to develop awards to
identify outstanding characteristics relating to forage production and
use. This Committee shall
establish liaison with the awards program of the Wisconsin Forage Council
for unity of both awards programs. SECTION 5: Each Committee shall be responsible for the
field of activity designated by its name or the Board of Directors and
each shall formulate a program consistent with the objectives of the
Council or as instructed by the Board of Directors.
An annual report shall be required of the Chairman of each
Committee and this report shall be presented at the Annual Business
Meeting. ARTICLE
VI. Quorum A
quorum shall consist, in the case of the Annual Business Meeting and other
meetings, of 1/10th of the membership of the Council in good
standing. In the case of the
meetings of the Board of Directors, 1/2 of the membership of the Board
shall constitute a quorum. SECTION
1: At the Annual Business Meeting or other
meetings of members, actions shall be authorized by a majority of those
present in person. SECTION 2: At the meetings of
the Board of Directors, actions shall be authorized by a majority of those
present who are entitled to vote. SECTION 3: At the meetings of Committees and/or task
forces, actions shall be authorized by the majority of those present. ARTICLE
VII. Amendments The Bylaws of the Council may be amended by 51% of the
members present at the Annual Business Meeting or any special meeting
called by the Board of Directors.
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